About Vend Trak

What is Vend-Trak?

Vend-Trak is a web-based application that is custom-fit for managing your vending business. Vend-Trak manages all aspects of the business - locations, expenses, machine services, product usage, business mileage, routes, and much more - and provides reports for viewing the status of the business at any time from any computer via the Internet.

How did Vend-Trak get started?

Vend-Trak was created by a vending business owner after discovering that there was no reasonably priced system existed that adequately met their needs. There were generic applications that could be adapted for a vending business, but nothing that was tailor-made specifically for them. Vend-Trak was designed for the small, bulk vending business owner but has been adapted over the year to meet the needs of vending businesses of all types and sizes.
*Click here if you want the whole story!

If I sell my vending route, can my Vend-Trak account go to the new owner?

Of course! Once you pay for your next year of Vend-Trak, you can do with it whatever you wish. Even if that means transferring it to another person. To transfer your account, simply follow these steps:

  • Log into Vend-Trak
  • Go to My Account and remove your personal information (you may need to type in some generic info since some fields are required)
  • Give your username and password to the new owner
  • Have the new owner log into and update the My Account page
It's that easy! Remember, no credit card information is stored with your account, so there is no fear of recurring charges once you turn your account over to someone else.

Do you share my personal information?

No. Vend-Trak is in the business of helping our users manage their vending operation, not selling information to third parties. Your information is only used for official Vend-Trak notifications and announcements. For details, see our Privacy Policy.

How secure is Vend-Trak?

All of the information for your business is stored behind your username and password. If you have additional users on your account, they can access the data as well; however, their access level depends on the role you assign to them (owner, admin, user).

Vend-Trak Features

What exactly does Vend-Trak manage?

Vend-Trak is the complete accounting tool for your vending business. Vend-Trak helps you manage your business' locations, routes, service history, commissions due, product usage, expenses, mileage, and more!

Can more than one person access my account? Can I add additional users?

Yes, once your initial business account is created, you can add additional users to your account. There is currently no limit on the number of users you can add to your business. Each user can have one of three acess levels - Owner, Admin, or User. Each access level has pre-set permissions for viewing, editing, deleting, and modifying information for your account.

How many locations can I enter?

There is no limit on the number of locations that can be added to your account in Vend-Trak.

How is my service history saved?

Every machine at each location must be serviced (product added and money removed) at regular intervals. After servicing your machines, simply record the service details (i.e. how much product was added and how much money removed) in Vend-Trak.

The product usage is saved and averaged with historical usage to give you a better idea of what to expect in the future.

The amount of money removed from the machine is saved and displayed throughout Vend-Trak in charts and reports within Vend-Trak.

Can Vend-Trak help me determine how much product I need to buy?

Yes! Vend-Trak looks into the history of each product type at each location in your business to estimate - based on past usage - how much of each product you will need when you service the machine the next time. The more you historical service records you record in Vend-Trak, the more accurate your predictions will be for future services.

My vehicle mileage is tax-deductable, but it's a pain to keep up. Can Vend-Trak do that?

As a matter of fact, yes! Business mileage is a great expense to itemize on your annual taxes. Everytime you use your personal vehicle for a business purpose, make a quick entry into Vend-Trak. At the end of the year, you can quickly run a report that details and summarizes business travel in your personal automobile.

Does Vend-Trak track expenses?

Yes, your business expenses can be recorded on the Expense Screen. Your expenses can be reported either graphically or on the Income-Expense report.

What kinds of reports does Vend-Trak create?

Vend-Trak provides many reports and graphs covering all aspects of your business including:

  • Cash Flow
  • Location Reports
  • Commission Reports
  • Mileage History
  • Earnings by location
  • Much, much more!

Pricing and Payment Options

How Much Does Vend-Trak cost?

Vend-Trak is extremely affordable even for part time vending operators. We have monthly plans to fit all budgets. Get started for less than dinner out for two!

Vend-Trak is a tiered subscription based service. We have several different pricing plans depending on the number of Locations you service.

Our Basic Plan allows up to 50 Locations for $19.95 / Month
Or if you Sign Up For a Full Year it's only $199. SAVE Over $40

Our Deluxe Plan allows up to 20 Locations for $29.95 / Month
Or if you Sign Up For a Full Year it's only $299. SAVE Over $60

Our Pro Plan allows up UNLIMITED Locations for $49.95 / Month
Or if you Sign Up For a Full Year it's only $299. SAVE Over $100

How Do I Pay for Vend-Trak?

We accept All Major Credit Card including Visa, MasterCard, American Express and Diners Club.

For our Monthly Subscription Plans you will be automatically billed every month on the same day you initially placed you order.

Refunds and Cancellations

Vend-Trak does not require any long-term contracts. You can cancel at any time. However, you are responsible for all charges that have already been incurred. To be fair to everyone all payments are final and no refunds will be given. By clicking Create My Account you agree to our Terms of Service policy.